If you would like to organise a self-led event or activity on a Greensand Trust site you will need to apply to register your event to ensure your activity is in keeping with the protection of the site, its sensitivities and the safety of other users. You will also need to provide a risk assessment for your activity or event and provide proof of your public liability insurance.

ALL organised groups and events must therefore be registered, you can apply using this Organised Event or Activity Request form.

To register for an Organised Event or Activity there is a yearly registration fee of £50.00.

Once the fee has been paid, we will ask you to supply a risk assessment and proof of public liability insurance. We will then check that the event/activity is possible on the requested date and is suitable to the site.

If the event / activity is recurring throughout the year, then you would still need to check with us on each date that you are looking to carry it out.

Please note that parking is a separate fee and not included in the registration fee.

Events that need input from our ranger or education team will be quoted on an individual basis.

Commercial activity on our sites

If your activity or site use relates to something for which you receive payment or consideration, it is therefore ‘commercial activity’ for which you will require a permit for your activity before your activity takes place - this relates to dog walking and commercial photography at the park.

The Greensand Trust and its partner Central Bedfordshire Council reserves the right to require any unauthorised event or party to be removed from site and those involved may also be held legally liable or subject to a penalty charge.   

Parking  

Parking is available for some sites.  Rushmere and The Working Woodlands Centre operate a pay-on exit/entry system which requires visitors to pay a charge on exiting or entering the site.  However, if you intend to access the site via Coach or Minibus there is an additional charge for access and parking, due to the limited parking available to the site. 

Large groups who come to the park for self-led visits will be charged £25 for parking a large minibus and £50 for a coach - please see Visitor Services. Vehicles that fit into one parking space are charged at the normal parking rate.

Site Hire

Please note if your activity involves a specific indoor or outdoor area of the site, venue or site hire charges may also apply, details will be provided based on your enquiry. 

Suitability & Limits

Whilst we are happy to support events and activities on our sites, our primary responsibility is to ensure activities are compatible with the protection of the site and its biodiversity.

Use and activities must be sustainable and in keeping with the environment.  Use and activities will only be granted where advantages to the site and the public outweigh any potential disturbance / damage. Permission or permits will not be issued for activities which would cause substantial damage to the natural or cultural heritage of the site or surrounding area. Strict terms and conditions apply to protect the park.

Organised Groups & Activities Site Use Terms & Conditions

1. Registration

ALL organised groups and events NOT led by Greensand Trust Staff must register by completing the Organised Group / Activity Site Use Form.

Please fill out the form giving as much detail as possible. A yearly fee of £50 will be charged.

2. Definitions

For the purpose of this document the definition ‘permit holder’ means any organised group, event and or commercial activity granted permission or permit 

Definition of a ‘commercial activity’ is any activity which is conducted for gain.  This includes non-profit making organisations, e.g. a charity who may be charging for participation in an event.   Commercial activities on Sites are managed to ensure minimal environmental impact and the delivery of high-quality visitor services. In some areas, the number of permits is limited to protect the environment and visitor experiences.

3. Confirmation and or refusal

The Greensand Trust reserves the right to refuse or withdraw permission for your activity, such refusal will usually be due to site or activity un.